Working From Anywhere Tips
Before we dive into examples of remote office setup ideas (aka spaces to take video conferencing calls), let’s go through the essentials for any remote office.
1. Get the right equipment.
Here are the basics of what you’ll need to work from home in a professional way:
Ergonomic desk chair
Strong WiFi connection
Adequate lighting (natural if you can)
Notepad & pens for jotting down quick thoughts
Plants, art, or other inspiring and calming elements
Making the adjustment to working from anywhere if you’ve previously worked primarily in an office environment can be a big change. It takes motivation, strategy, and support from your manager and organization to succeed in working independently and creating your own schedule. Environment plays a major role in those who are able to easily make the transition to telecommuting. So, start by creating the “office” environment that stokes your productivity and creativity.
2. Create a routine.
Sam Mallikarjunan, CRO of Flock, says, “Have a place you go specifically to work. It could be a certain table, chair, local coffee shop — some place that’s consistently your ‘work space.’ It helps you get into the right frame of mind.”
Creating a routine and having a dedicated work space can be a good way to enter work mode when you need to and go back to your personal life when you leave that space. When you’re setting up your remote office, make sure you choose a location that’s quiet, free of distractions, and distinct enough from the rest of your routine so you can truly feel like you’re off the clock when you stop working for the day.
Although you aren’t traveling to and from the same office everyday anymore, some semblance of a commute should still be in your schedule. For example, if you are working from home there should be a clear distinction between your “home” space and your “work” space.
3. Keep your work in the cloud so you can work from anywhere.
Klaus Sonnenleiter, CEO of PrintedArt, suggests using virtual desktops and cloud-based document storage to help you work from anywhere, anytime. Tools like Google Business Suite and Dropbox help to keep files organized and allow for team collaboration from any location.
The key to successfully working from anywhere is being accessible from anywhere. When you utilize cloud-based tools you are opening yourself to being more accessible by your team members, leading you to become just as productive wherever you are as you were on-site.
4. Don’t avoid meetings.
Working remotely doesn’t have to mean sacrificing face to face interactions or productive, heads-down working time at home. Rory Sutherland, Vice Chairman of Ogilvy, a huge advocate for video meetings, advises, “When you’re at home, rig up a good video setup with nice headphones, a quality microphone, and lighting. And devote blocks of time to video calls. One of the things that emerges from the research is that switching costs are high. If you switch from a physical meeting to email to another email on a different subject to a calendar to a video meeting to another email – every time you switch modes, you waste time. Have dedicated blocks of time for virtual contact and dedicated blocks of time for face-to-face contact.”
With so many video conferencing platforms to choose from, selecting the right one for your needs could make or break your involvement in remote face to face interactions. No matter the industry you work in, to take your next virtual meeting to the next level, try pairing your video conferencing platform with a smart camera like the Meeting Owl.